Less administration,
more time for the patient
- Structured MDT and board meetings in one platform
- Automatic reporting, less manual minute-taking
- Personal action lists per staff member
- Reminders for outstanding action items
- Compliance-proof archive for supervisory bodies
Multidisciplinary Team Meeting (MDT)
Sep 18, 2024 · 8:30–9:15 AM
✨ AI summary
The team discussed two patient cases. Mr. de Vries started chemotherapy in week 39; Mrs. Bakker will go home after a physiotherapy evaluation.
Agenda
Actions
Draft discharge letter for Mrs. Bakker
Sep 20Schedule follow-up consult for Mr. de Vries
Sep 25Carry out physiotherapy evaluation
Sep 22Decisions
Attachments
TreatmentPlan_deVries.pdf
PDF · 240 KBDischargeLetter_Bakker.docx
DOCX · 85 KBFor every meeting in healthcare
Topical is designed for the types of meetings that occur daily in healthcare organizations. From the MDT to the quality committee: every meeting has its own template.
Multidisciplinary team meeting
MDTWeekly or per patient group
Doctor, nurse, social worker, physiotherapist
Challenge
Many participants, little time. Decisions about patient care must be recorded quickly and verifiably.
What Topical handles
- Patient-linked agenda in fixed structure
- Decisions per patient recorded with timestamp
- Actions automatically to involved disciplines
- Audit trail without extra manual work
Physicians' meeting
PMWeekly or biweekly
Medical specialists, GPs, medical students
Challenge
High level of expertise, little time for administration. Case studies and treatment protocols must be clearly documented.
What Topical handles
- Case study template ready to use
- Treatment decisions recorded with responsible physician
- PDF report shared after meeting without minute-taker
- Archive searchable by case or date
Quality committee
QCMonthly or quarterly
Quality manager, management, care coordinators
Challenge
Accountability to external supervisors requires a complete audit trail of decisions and improvement actions over longer periods.
What Topical handles
- Long-term action follow-up across multiple meetings
- Link between decisions and improvement trajectories
- Exportable file for inspection or audit
- Management reporting in one click
Nursing consultation
NCDaily or weekly
Nurses, team leaders, care coordinators
Challenge
High meeting frequency, rotating shifts and limited available time. Continuity of handover is critical.
What Topical handles
- Quick daily handover template
- Outstanding actions visible for the next shift
- No account needed for all participants
- Overview of all outstanding items per department
The meeting reality in healthcare
Healthcare organizations face a unique combination of challenges: high meeting pressure, complex compliance requirements, and an acute shortage of time.
Time loss & moral frustration
Healthcare professionals spend valuable hours on reporting and meeting preparation. Every minute of administration is a minute less of patient care.
Reporting obligation & compliance
The Healthcare Quality Act sets requirements for record-keeping. Manual minutes are error-prone and difficult to retrieve.
Lack of support
Decisions made in the MDT do not reach the care team on time. Staff act on outdated information, causing friction and uncertainty.
How meetings change in healthcare
From manual and time-consuming to automatic and transparent, for the whole team.
2–4 hours per meeting writing minutes manually
Automatic report ready within 5 minutes after the meeting
Action items get lost in email chains and spreadsheets
Automatically sent to responsible person with reminder
Manual records, difficult to retrieve during inspections
Complete audit trail automatically stored per GDPR
Healthcare professionals spend 31% of work week in meetings
208 hours per employee reclaimed for patient care
Meetings that actually work in healthcare
Topical is specifically suited for MDTs, board meetings, quality consultations and steering groups: less administrative burden, better handover between shifts and demonstrable follow-up on decisions.
Discover how DeKinderkliniek created more time for patient care.
DeKinderkliniek · Customer since 2020
- 208 hours saved per employee per year
- Less manual minute-taking at meetings
- Audit trail automatically maintained
- Decisions immediately shared with the entire care team
Experiences from healthcare practice
What healthcare professionals experience daily with Topical.
"Reporting should not become a burden. With Topical we solved that completely. Our staff spend the time saved directly on patient care."
Karin Stricker
Process Manager · DeKinderkliniek · Customer since 2020
"We are happy that all our internal teams are using Topical. The software is effective and is easy to use."
Ursula Horsfall
Management assistant · DeKinderkliniek · Customer since 2020
Concrete results in healthcare
208 hours saved per year
Per employee, through automatic reporting of MDTs and team meetings.
GDPR-compliant archive
Audit trail automatically built up, without extra manual work from the care team.
Less manual minute-taking
Decisions and actions are recorded directly during the meeting itself.
Frequently asked questions about Topical in healthcare
Healthcare organizations that trust Topical
Ready for less administration and more care?
Schedule a consultation and see in 30 minutes what Topical can mean for your organization.