Fewer failure costs through
watertight meeting agreements
- Structure construction meetings with fixed templates
- Centralize reporting in one place
- Every agreement recorded with who, what and when
- Collaborate with stakeholders, clients and subcontractors
- Recurring templates for construction and board meetings
Site Meeting – Project Orion
Sep 11, 2024 · 10:00–11:15 AM
✨ AI summary
Progress on foundation works was discussed. The subcontractor's change-order claim was rejected; the schedule for weeks 39–41 remains unchanged.
Agenda
Actions
Share weekly schedule with subcontractors
Sep 13Schedule foundation inspection
Sep 16Send response to change-order claim
Sep 14Decisions
Attachments
SiteReport_week37.pdf
PDF · 310 KBSchedule_Q3.xlsx
XLSX · 95 KB"I never said that."
The phrase heard on almost every construction project at some point. Without a watertight record, disputes arise about what was agreed, and that costs money.
The meeting reality in construction
Construction meetings are notorious for their inefficiency. Long sessions, too many participants, insufficient follow-up.
Hours lost to minutes
Construction directors and project managers sometimes spend 4–6 hours per week writing, reviewing and sending reports. That is time that belongs in the project.
Outstanding items get lost
Construction meetings produce dozens of action items. Without a system these end up on post-its or in email chains. The result: delays and confusion.
"I never said that": variation claims
Without a watertight record, disputes arise about what was and was not agreed. Variation claims cost Dutch construction companies tens of millions annually.
How construction meetings change
From time-consuming minutes and variation claims to watertight agreements in minutes.
4–6 hours per week manually writing and sending meeting reports
Automatic construction report sent within 5 minutes of finishing
Weekly disputes: "I never said that." Costly claims.
Every decision recorded with timestamp. Claims have no ground.
Action items end up on post-its and email chains, get lost
Subcontractors automatically receive actions by email with deadline
Miscommunication costs on average 8–12% of the contract sum
Central agreements, one truth. Demonstrable reduction in failure costs.
Watertight agreements for every construction project
Topical automatically generates construction reports and board reports based on your meeting. Actions are sent immediately. Decisions are fixed. Variation claims have no ground.
Collaborate with everyone, even without an account
Subcontractors, clients and other external parties don't need to install or log in to anything. They automatically receive the minutes and their action items by email, staying up to date even if they weren't at the meeting.
Discover how Anton Groep documents construction projects without losing time.
Anton Groep · Customer since 2023
- 0 variation claims in the 12 months after implementation
- Construction reports ready within 5 minutes of finishing
- Subcontractors automatically receive action items by email
Frequently asked questions about Topical in construction
Construction companies that trust Topical
Ready for meetings without failure costs?
Book a demo and see what Topical can mean for your construction organization.