What construction companies say
about Topical

Less meeting overload, better action follow-up

Anton Groep is a group of companies delivering innovative solutions for steel and concrete construction, industrial projects, civil engineering, rail and airports. With more than fifteen different management meetings a month, the meeting load had become a structural challenge for office manager Noa Appelman.

The challenge

The meeting process was managed through OneNote, a solution that quickly fell short. Collecting input took a lot of manual work, and it was impossible to set the right visibility per agenda item. Directors lost overview, and following up on actions and decisions was unstructured. Research confirms how widespread this problem is: 65% of employees experience meetings as an interruption of important work, 71% find them unproductive, and 62% see them as a missed opportunity for team building.

The approach

After a focused search, Anton Groep chose Topical. The switch enabled automatic invitations, agenda management, document collection, preparation, minutes, action lists and decision logs, all without manual work. Fixed formats per meeting type and the ability to schedule a series of meetings ahead of time gave Noa Appelman immediate control over the whole process.

The result

Meeting load per employee dropped significantly: not everyone needs to attend every meeting anymore. Directors see all departmental input directly on the agenda, so they decide faster with fewer attendees. Management decides in advance which input gets followed up, and employees keep more time for independent work.